Blackburn Cycling Club Duty Position Descriptions

Contents

General Instructions
Summary of Positions
Specific Position Descriptions and Instructions

General Instructions

Please note that for most races jobs are combined to reduce the number of volunteers required. Read the job requirements in conjunction with the job description before nomination for a rostered position.

FOR THE RACE TO START ON TIME ALL OFFICIALS NEED TO GET TO THE VENUE AT THE REQUESTED TIME.

If you are not sure how long it takes to get to the Race Venue, check with the race staff coordinator or Race Director (Andrew Steel or David de Gama).

When you volunteer for a job please supply your email address and the phone number of the mobile you will have on the day. The completed roster for the race will be emailed to you one or two days prior to the event.

Arrival Time

Most positions are required to be at the designated 'Race Office' near the start 1 1/2 hours prior to the published race start time. There is much equipment to be unpacked and setup.

Please check the Position Descriptions to ensure you know when you are required and then PLEASE be there on time! If for any reason you are running late PLEASE ring ahead and inform the Race Director.

Preparation Prior to Event Date

Please note that some of the positions have specific requirements (such as first aid or traffic control qualifications, suitable vehicles adequately fueled). Please check your specific position instructions prior to the event date.

All Drivers (Lead/Follow Cars, Sag Wagon / Support Vehicle

Please make sure you have sufficient fuel to get around the course and get back home
Bring a passenger to help you with your duty and keep you company
Bring a pen
Arrive at least 1 ½ hrs prior to the scheduled start and report to the Race Director

Pre-Race Parking

Those requested to assist with this duty in conjunction with the main duty need to get into position in sufficient time to direct parking and to direct riders to the 'Race Office'. See the Race Director for a safety vest before you take up your position. Please arrive at least 1 ½ hrs prior to the start.

Choice of Duties

If you want to watch the race - volunteer for a Follow Car! Best jobs for around the finish area: Equipment Distribution and Collection, Entry Table, Finish Line or Canteen.

Summary Descriptions of Roster Positions

An overview of the responsibilities of each of the positions listed on the roster appears below:

When you know the position you are rostered to fill, please ensure that you (or your substitute) review and familiarise yourself with the detailed position descriptions prior to the event.

Starter: Usually the Race Director. Has overall responsibility for the running of the event including the pre-race briefing to all riders.
Commissaire: The Chief Commissaire (referee) for the day. Is required to be qualified as at least a Club Level Commissaire. They are responsible for seeing that the race is conducted, and that the riders ride, according to the rules and regulations and will rule on any disputes.
First Aid: Please make sure your qualifications are current and that you have access to a vehicle and are prepared to drive out to injured riders. Please arrive at the Race Office 1 hour prior to the scheduled start.
Entry Table: Those rostered for the entry table (typically 3) are to manage the entries, full and single day licences and race numbers. One of those rostered on for this position will take the responsibility as the Race Treasurer and will be the Club Treasurer's deputy on the day. They must account for all monies collected and paid on the day.
Finish Line: Those rostered for the finish line are to judge the finish of each grade, and to present the final results to the Race Director and Entry table.
Finish Line Spotter: Stationed a little way up the road from the finish, the spotter radio's ahead to the finish line to warn of riders approaching and approx numbers in bunch.
Traffic Controller: Qualified Traffic Controllers are required to control and manage traffic at intersections and the finish for the safety of riders and other road users.
Corner Marshall: To provide direction to riders and to assist the Traffic Controller(s) in setup and wherever necessary.
Lead Car Drivers: Are required to drive (their) cars to act as a warning to other motorists and to protect the competing riders. The lead car also acts as a warning to the Corner Marshalls that the riders are approaching the intersection.
Follow Car Drivers: Similar to the lead car - but to protect riders from the rear. They are also requested to observe the riders and to record the race number of any rider crossing the white lines.
KOM & Intermediate Sprint Judge: Require to record the results of all grades at an intermediate sprint point and to communicate the results to the chief judge/recorder immediately.
Support Vehicle: To provide spare wheel support to riders for major events (typically those ranked as Opens).
Sag Wagon: To follow the last rider on the road and to inform those managing the corners that they can pack up and leave the corner. Also there for safety to ensure no riders left stranded on the circuit due to either injury, fatigue, or mechanical failure.
Canteen: Responsible for purchasing - prior to event - drinks, sausages and bread. On the day - to cook and sell sausages, drinks and stay to clean up after the event.